Business owners tend to wear many different hats, which is why saving yourself time however and whenever you can becomes so important. These are some of the best time-saving tips for busy entrepreneurs that will give you some time back in your day, week, or month. Being busy is not a badge of honour; you need to be productive, too.
1. Email Templates
If you’re constantly getting emails with the same questions, it’s time to write an email template. Email templates can save you so much time, whether it’s customer service emails or client onboarding. Gmail, in particular, makes it super easy to save templates and easily reuse them whenever you need them. A great time-saving tip!
2. Project Management Templates
I talk a lot about project management tools and how they have great time-saving tips and automations, like ClickUp, and for a good reason. They are the best way to organize your business, projects, and tasks. One of the best things about a project management system like ClickUp is creating templates for your most common or recurring projects.
Here are a couple of examples of when these templates really work:
- Publish a new podcast episode every week? Make your subtasks into a template!
- Regularly publish new blog posts? Create a template for your subtasks!
You can then even create automations within ClickUp to attach that template.
3. Batch Your Work
If you do various tasks, like most entrepreneurs, batching your work will help you become more productive and keep you sane. It’s hard to jump from task to task, and batching will help you accomplish so much more in less time.
Move all your tasks involving the same client or system into one batch of time. Opening and closing different systems can make you break focus, whereas getting them all done at once will save you tons of time.
4. Scheduling Meetings and Appointments
If you feel like your days are constantly broken up with meetings or appointments, try only allowing them to be scheduled on certain days, like only Wednesdays and Thursdays.
Pretty much anything that is recurring can be automated. One automation might save you a few seconds, but that number can grow quite a bit over time.
6. Take Breaks Throughout the Day
Make sure you take breaks throughout the day, especially if you work from home on a computer. Set a timer to remind yourself to stretch your legs and take breaks. Sitting at a computer all day can take its toll, so you should also ensure you have a good ergonomic chair.
7. Get Rid of Interruptions
If you get distracted easily, it’s time to minimize distractions. Closeout any unneeded browser tabs (or hide them) and shut off your phone notifications. It’s incredible how much more productive you can be when you aren’t constantly distracted by your phone going off.
8. Figure Out When You Are Most Productive
Most people are more productive at a specific part of the day. You might be a morning person, or maybe you get your second burst of energy in the mid-afternoon. Knowing when you are most productive can help you tackle your biggest or most important tasks during that timeframe.
After saying all this, do you find yourself still overwhelmed? Why not book a discovery call to see if I can help simplify and remove the overwhelm from your day-to-day. Check out the services I have to offer – take back your time and your sanity – even just for a few mins.
See you on the other side of the screen,
Cassandra Comeau is a web designer and systems/tech expert who supports digital entrepreneurs, course creators, and coaches. My focus is to help them create their online presence with a focus on sharing their story and services/products, all while making sure your tech tools and systems are supporting you on the journey. Since 2019, I have worked with several businesses through direct 1:1 work and through agency support to help them reach their dreams while creating more time for them to focus on their zone of genius and being able to ensure an opportunity to get offline to spend time with those they care about.
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